The letter can be brief but should discuss the following.
1. An outline of the activity and the outcome. Examples of activities:
a. Curating a textbook.
b. Creating ancillaries for an existing textbook or generic ancillaries that would be useful to the discipline more generally (e.g., videos, images, test banks).
c. Expanding or updating portions of an existing textbook.
2. Resources needed. Examples of resources the OERI can provide:
a. Peer review, if not part of the project.
b. Assistance in finding faculty members for your activity. OERI can aid in identifying collaborators, as needed.
c. Other technical assistance, such as basic assistance with attributions and accessibility.
d. Note - if copyediting will be needed, please incorporate this activity into your timeline and budget. Budgeting guidelines will be provided when the Request for Proposals is released.
3. Anticipated collaboration. The nature of the proposed collaboration should be identified. If assistance identifying collaborators is needed, please make this explicit.
4. Budget. Delineate the compensation that is needed for faculty time and any resources that may be required. If specific expertise is anticipated, please include this in your budget and timeline. Please provide estimates of the time required and specific rates of pay for all personnel involved. Further guidelines will be provided in the Request for Proposals.
5. A timeline. Clear deliverables must be identified with specified due dates for at least two interim phases of the work and completion.
6. Potential statewide impact. How many faculty will likely adopt this resource? While we don’t expect you to have direct measures of this, please discuss any information you have about the gap you are filling. For example, if you are writing ancillaries for a textbook, you could discuss the number of faculty you know are using the book. Also discuss how broadly available the course you are developing resources for is. Is it only offered on your campus or a common course? Is it a capstone course or a general education course?
7. Your experience with OER.
a. Have you already looked for resources in this area?
b. Have you used OER for this or other courses?
c. Have you attended any trainings or webinars on OER?
d. Have you authored or curated any OER?
e. Have you peer-reviewed any OER?